"Providing Hometown Reliability"
The Board of Public Works convened in regular session at 8:28 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Chuck Hird, President; Ken Bryant, Vice President; Steve Mills, Secretary; Spencer Fricke, Member. Also present were Dave Haugland, City Administrator.
The agenda was approved as presented on a motion by Mr. Fricke, seconded by Mr. Bryant.
General Manager Kyle Gibbs reviewed the safety briefing. The minutes of the previous meeting were approved as printed on a motion by Mr. Bryant, seconded by Mr. Fricke.
Administrative Services Director Ken Gieringer presented the Board a request to order and install a test set of 270 electric meters to evaluate for possible change out of all electric meters, approximately 6,000. On a motion made by Mr. Mills, seconded by Mr. Fricke, the Board approved requesting the City Council to authorize the Mayor to sign a contract for a test set of electric meters provided by Fletcher Reinhardt at a cost of $127,042, contingent on the contract being approved by management.
Director Gieringer then provided and discussed results from the 2016 audit. Director Gieringer also provided the Board with comparative analysis worksheets for 2016 and 2017 first quarter finances.
Underground Facilities Director Grant Piper updated the Board that SprayCom was here January 21st, they were able to cut out the failed sections of CIPP liner and are scheduled to reline that section of the main February 18th & 19th.
Electric Distribution Director Jeff Bergstrom updated the Board on several projects. The contract tree trimming being done by Poor Boy is working on walkway easements and assisting Municipal Services with the sidewalk project on S. Miami. They are scheduled for approximately 4 more weeks. Once this cycle is complete, it shouldn't be needed again for several years. Reject Poles; there are approximately 300 reject poles flagged for replacement, they are trying to do a few each week. Electric System Study; all information has been provided to LD&B. LED Street Light replacement; the project is roughly 20% complete.
Electric Production Director Jim Johnson updated the Board on the recycling received from ConAgra. The biggest issue is the physical size of the cardboard being received. The current baler and conveyor are not large enough to handle the bigger pieces of cardboard without a lot of manual labor. We are looking into purchasing and rebuilding a used baler and a grant to purchase a new conveyor.
Employee Relations Manager Megan Baldridge updated the Board on the current vacancies. The job description for Administrative Services Network Technician is being revised and the position will be re-advertised.
General Manager Kyle Gibbs updated the Board on the Legislative Committee Meetings he attended in the last two weeks. General Manager Gibbs also stated he is working with ConAgra on a service agreement for receiving their cardboard on a long term basis. General Manager Gibbs stated the MoPEP Pool hasn't made any decision regarding unit #5 payments, but he should have more information at the next board meeting.
On a motion by Mr. Mills, seconded by Mr. Bryant, accounts payable were approved and warrants ordered issued from the following funds:
WATER OPERATING FUND $143,771.95 ELECTRIC OPERATING FUND $288,344.23 SEWER REVENUE FUND $68,438.32 INTERNET OPERATING FUND $30,278.54 NATURAL GAS OPERATING FUND $14,473.49 ELECTRIC CONSUMER DEPOSIT FUND $4,150.00 SEWER EQUPMENT FUND* $188,302.47 Total $737,759.00 *Paid $104,130.22 in December 31, 2016 disbursements.
The next Regular Board meeting will be Thursday February 16, 2017.
On a motion by Mr. Hird, seconded by Mr. Mills, the Board adjourned the regular meeting at 9:34 a.m. to go into an executive session to discuss matters related to personnel records information (Mo. Rev. Stat. 610.021 , if authorized).
Charles Hird yes
Steve Mills yes
Spencer Fricke yes
Ken Bryant yes