"Providing Hometown Reliability"
The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Jim Heinzler, President; Spencer Fricke, Vice President; Chuck Hird, Secretary; and Ken Bryant, member.
The Board approved the agenda as presented.
General Manager Kyle Gibbs reviewed the safety briefing. The minutes of the previous meeting were approved as printed on a motion by Mr. Bryant, seconded by Mr. Hird.
Joe Trapp, reporting for Underground Facilities updated the board on the water main replacement on East Slater and the water main installation at Fox Creek Villas. They are being alternately worked on based on weather conditions. The scheduled work by Spraycom has been delayed due to problem with their supplier.
Bids for the Natural Gas Line Relocation were open May 19. The low bid was accepted from Infrasource of New Berlin WI, but contract changes from their lawyers are delaying the process. Some of the changes they requested are not acceptable. Those changes have been sent back to their lawyers and we are waiting on their response. In the case we are not able to accept the low bid, we did consult with Utility Safety & Design (USDI) of Unionville MO, the next low bid. On a motion made by Mr. Hird, seconded by Mr. Bryant, the Board approved the request to ask for an ordinance from the City Council to authorize the Mayor to sign a contract with Infrasource of New Berlin WI for $123,690 to relocate the MMU Natural Gas Line, subject to final agreement of the terms and conditions of the contract. If an agreement cannot be arrived with Infrasource, we would change the request to the second low bid from Utility Safety & Design (USDI) of Unionville MO for a not to exceed price of $137,500.
Environmental Services Director Ginny Ismay let the Board know DNR will be here June 9 and 10 to do the triennial water system inspection and the final inspection of the lagoon upgrade project at the water treatment plant.
Administrative Services Director Ken Gieringer reported to the Board a MMU credit card had been compromised on May 22. That card has been cancelled. The live auction selling the 1999 GMC 7500 bucket truck had no offers higher than the reserve amount of $15,000. There are two individuals interested in purchasing it. Instead of scheduling another auction, Director Gieringer requested the Board give him approval to negotiate the sale. On a motion by Mr. Bryant, seconded by Mr. Fricke the Board approved Director Gieringer to accept the best offer for the 1999 GMC 7500 bucket truck. Director Gieringer went over proposed electric rate schedules.
Electric Distribution Director Jeff Bergstrom updated the Board on the bid opening for relocating a section of our 13.2 kV Electrical Line and replacement of 161 kV Pole. The only company submitting a bid was PAR Electrical Contractors, Inc of Clinton MO. The L.E. Meyers Co. did send in a letter declining to bid. Director Bergstrom and General Manager Gibbs recommended the Board accept the bid from PAR Electrical Contractors, Inc. In a motion made by Mr. Fricke and seconded by Ken Bryant, the Board approved the request to ask for an ordinance from the City Council to authorize the Mayor to sign a contract with PAR Electrical Contractors, Inc of Clinton MO in the amount, not to exceed, $151,527 to relocate the 13.2kV line and the amount, not to exceed price, $36,817 to replace the 161kV transmission line pole subject to engineering approval. Work has started on the top circuit for Re-Conductor Feeder 14. They are waiting on a permit to cross from the Railroad.
General Manager Kyle Gibbs informed the Board the Spec Building sale has been finalized. The closing date was May 26. The 2015 Legislative Session has ended. General Manager Gibbs informed the board of the hiring of an attorney, Doug Healy, to represent the four cities being asked to sign a new Interconnection agreement with KCP&L. Mr. Healy has been directed to request changes and to eliminate terms that do not apply to the individual cities. General Manager Gibbs presented Ginny Ismay with her 20year anniversary packet.
On a motion by Mr. Hird, seconded by Mr. Fricke, accounts payable were approved and warrants ordered issued from the following funds:
WATER OPERATING FUND $197,370.41 ELECTRIC OPERATING FUND $372,624.45 SEWER REVENUE FUND $52,690.14 INTERNET OPERATING FUND $27,105.63 NATURAL GAS OPERATING FUND $8,284.16 ELECTRIC CONSUMERS DEPOSIT FUND $6,250.00
The next Board meeting will be Thursday, June 11, 2015.
The Board voted unanimously to adjourn the regular meeting at 9:20 a.m. to go into executive session to discuss matters under RSMo Section 610.021(Supp. 2009) [3] concerning personnel actions.
Roll call vote:
Mr. Hird, yes
Mr. Fricke, yes
Mr. Bryant, yes
Mr. Heinzler, yes