"Providing Hometown Reliability"
The Board of Public Works convened in regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Chuck Hird, President; Ken Bryant, Vice President; Steve Mills, Secretary; and Spencer Fricke, Member. Also present were City Administrator Dave Haugland and City Councilmen Kirk Arends and Ron Ott.
The agenda was approved on a motion by Mr. Bryant, seconded by Mr. Mills. General Manager Kyle Gibbs reviewed the safety briefing.
Daniel Bauerkemper with Lutz, Daily and Brain presented to the Board the results of MMU's Electric System Study.
The minutes of the previous meeting were approved as printed on a motion by Mr. Mills, seconded by Mr. Bryant.
Administrative Services Director Ken Gieringer presented the Board a bid tab outlining the opened bids for a new forklift for the warehouse. After reviewing the bids and specs, Director Gieringer recommended approval for the bid of $27,655.00 for a Toyota 9FGU25 by Shoppa's Mid America, LLC, Kansas City Mo. MMU has another Toyota unit at the recycling center and is pleased with its reliability and maintenance. On a motion made by Mr. Bryant, seconded by Mr. Mills, the Board approved to accept the Bid from Shoppa's Mid America, LLC Kansas City MO for a new model 8FGU25 forklift in the amount of $27,655.
Director Gieringer then provided the Board information on shelving units for the new warehouse. Inquiries made to several vendors concluded that they all offer items being purchased from the same wholesaler. MMU has contacted the wholesaler and would save 10% - 20% by going direct. The basic needs are 65 units of 8 ft length and 42 inch deep shelving, allowing three different levels of storage and would cost no more than $20,000. On a motion made by Mr. Mills, seconded by Mr. Bryant, the Board approved management to negotiate the purchase of shelving for the new warehouse for a price not to exceed $20,000.
Electric Production Director Carl Crawford updated the Board on the replacement fill for units #10 and #11 cooling towers. A quote was received from SPX Cooling Technologies at a material cost of $9,700, plus freight. They will also provide supervision of installation if needed. Emissions' testing for these two units is scheduled for November.
Underground Facilities Director Grant Piper reported to the Board the sewer main on South Lincoln under a storm sewer box has been repaired. The initial reports on the temperature data from the mixers installed in #1 and #3 reservoirs show good results and they are doing what was anticipated. The vacuum excavator has been delivered. It has much better safety controls than the existing unit, but we haven't had a chance to use it much.
Electric Distribution Director Jeff Bergstrom reiterated to the Board if there were any questions about the Electric Master System Study and the tie into a second 161kV line done by LD&B to not hesitate to call him or Daniel Bauerkemper. Next year's budget will include the second 161kV tie, depending on the Central Electric's cost. The AMI electric meter replacement pilot commission date may be delayed, due to the collectors being upgraded from 3G communications to 4G communications. The Water Treatment Plant Sodium Hypochlorite building has been switched over to temporary power.
Water Treatment Superintendent Kenny Clause updated the Board on the THM reduction project. The Electric Distribution Crew has moved the high service pumps electric supply over to the temporary transformer. Construction crews have excavated the drive-way to install the flow line. They seem to be moving along well.
Wastewater Treatment Superintendent Rick Bailey reported the new maintenance building is finished. They are finishing up the dirt work and have started moving equipment in.
Human Resource Manager Megan Baldridge stated she had received the renewal for the ancillary health benefits and is working with our health insurance broker to start requesting proposals for our medical coverage. Our annual First Aid/CPR/AED Training is scheduled for October 17th & 18th; 65 employees are scheduled to attend. Interviews have begun for the Underground Facilities General Maintenance/Meter Reader.
General Manager Kyle Gibbs presented the Board a contract extension requested by River City Construction, LLC for the THM Project. They are asking for an additional 155 days to complete the project due to the recent flood damage at the Water Plant. Management is recommending this approval with no increase in the contract price. On a motion made by Mr. Mills, seconded by Mr. Bryant, the Board approved change order #3, to the Water Treatment Improvements Project with River City Construction, LLC.
General Manager Gibbs then updated the Board the MoPEP overall energy use was down 1.7% the past 12 months. Iatan 2 will be shut down for 18 weeks to complete scheduled maintenance. And, MPUA budgets were reviewed and recommended for approval at the annual MPUA Conference.
On a motion by Mr. Mills, seconded by Mr. Bryant, accounts payable were approved and warrants ordered issued from the following funds:
WATER OPERATING FUND $ 120,605.05 ELECTRIC OPERATING FUND $ 227,405.11 SEWER REVENUE FUND $ 58,364.81 INTERNET OPERATING FUND $ 22,184.23 NATURAL GAS OPERATING FUND $ 89.70 ELECTRIC CONSUMER DEPOSIT FUND $ 3,300.00 Total $431,948.90
The next Regular Board meeting will be Thursday September 14, 2017.
On a motion by Mr. Bryant, seconded by Mr. Mills, the Board voted unanimously to adjourn the regular meeting at 10:03 a.m.