"Providing Hometown Reliability"
The Board of Public Works convened in regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Chuck Hird, President; Ken Bryant, Vice President; Steve Mills, Secretary; Spencer Fricke, Member. Also present was Louis Rasse.
The agenda was amended to include Business from the Audience and approved on a motion by Mr. Bryant, seconded by Mr. Mills.
General Manager Kyle Gibbs reviewed the safety briefing. The minutes of the previous meeting were approved as printed on a motion by Mr. Mills, seconded by Mr. Fricke.
The Board recognized Mr. Louis Rasse. Mr. Rasse stated his concerns of work crews trespassing on his property for multiple days. Mr. Hird said the Board would take his concerns under advisement.
Human Resource Manager Megan Baldridge provided the Annual Wage and Benefit Review, and also presented recommendations for adjustments and merit based increases. On a motion made by Mr. Fricke, seconded by Mr. Bryant, the Board approved 1) an adjustment to the pay ranges for each position as indicated on the enclosed pay range charts. 2) a corresponding adjustment to individual wages to maintain individual progress within the pay range except for those that have failed to sustain their performance. 3) merit based changes to wages and salaries in an amount not to exceed $56,404, each to become effective on April 2, 2017.
Manager Baldridge then provided the Board information to maintain State Licensed personnel within the water and wastewater operations. MMU will compensate water and wastewater operators who exceed the required "C" DNR State License Certification. On a motion made by Mr. Fricke, seconded by Mr. Bryant, the Board approved to revise the Personnel Policy regarding water and wastewater operator license incentives, as presented, effective on April 2, 2017.
Manager Baldridge then requested to extend an employee's leave of absence until June 1 with the continuation of health insurance premiums. On a motion made by Mr. Fricke, seconded by Mr. Bryant the Board approved to continue said employee's leave of absence until June 1, 2017, if needed, with continuation of health insurance premiums.
Administrative Services Director Ken Gieringer presented the bids opened for a replacement truck for the Internet Department. Of the five bids received, one came in late and two did not meet specs. The low bid meeting all specs came from Elmer Hare Ford for $34,144. On a motion made by Mr. Bryant, seconded by Mr. Mills, the Board approved accepting the bid from Elmer Hare Ford for $34,144.
Director Gieringer updated the Board on the Electric Meter Pilot. Two changes require an amendment to Ordinance #8348. The contract will be with Landis+Gyr, not Fletcher Reinhardt, and the price dropped to $98,982. On a motion made by Mr. Mills, seconded by Mr. Fricke the Board will request the City Councilto approve an agreement with Landis+Gyr for AMI electric meter pilot, equipment and services and authorize the Mayor to sign that contract.
Underground Facilities Director Grant Piper informed the Board of the current condition of the vacuum excavator. It is a 2008 model with 981 hours, and used daily by multiple departments as well as lent out to Municipal Services. Due to demand of the unit, Director Piper would like approval to request bids for the purchase of an additional machine. On a motion made by Mr. Mills, seconded by Mr. Fricke, the Board authorizes management to request bids for purchasing an additional vacuum excavator. Director Piper informed the Board that the North English Lift Station improvements are complete and final dirt work and fencing of the area should be complete soon.
Water Treatment Plant Chief Operator Kenny Clause updated the Board that footings and knee wall have been poured at the Water Treatment Plant. The floor should be ready to be poured next week. The annual well maintenance has been completed for #5, and they have started on #6.
Electric Production Director Carl Crawford updated the Board on the Capacity Testing; all units are being scheduled for testing in July. Director Crawford is reviewing the Recycle Center Floor layout to determine the best placement of existing and new equipment.
General Manager Kyle Gibbs provided the Board a copy of the ConAgra cardboard agreement. He has also applied for a grant to purchase a conveyor for the recycling center through the Region F Solid Waste Management District.
On a motion by Mr. Mills, seconded by Mr. Fricke, accounts payable were approved and warrants ordered issued from the following funds:
WATER OPERATING FUND $ 198,802.83 ELECTRIC OPERATING FUND $ 1,676,592.29 SEWER REVENUE FUND $ 173,228.74 INTERNET OPERATING FUND $ 31,215.28 NATURAL GAS OPERATING FUND $ 2,563.86 ELECTRIC CONSUMER DEPOSIT FUND $ 5,100.00 WATER SEGREGATED $ 70,683.30 Total $ 2,158,186.30
In other business, Director Gieringer mentioned that internet service was now available to the group of residents on YY Hwy that had requested MMU extended it to their area just outside of the City. He stated that eight out of nine residences of that group have been hooked up. Board President Chuck Hird then presented Director Gieringer with his 40 yr Anniversary packet.
The next Regular Board meeting will be Thursday April 27, 2017.
On a motion by Mr. Bryant, seconded by Mr. Mills, the Board adjourned the regular meeting at 9:38 a.m. to go into an executive session to discuss matters under Mo Rev. Stat. Section 610.021 (Supp. 2009) concerning the following topics: legal, confidential or privileged information ; and personnel records or applications .
Roll call: Ken Bryant yes Steve Mills yes Spencer Fricke yes Chuck Hird yes