"Providing Hometown Reliability"
The Board of Public Works convened in regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Spencer Fricke, President; Chuck Hird, Vice President; Ken Bryant, Secretary; Steve Mills, Member. Also present was Dave Haugland, City Administrator; Kirk Arends, City Council Member; Dennis Stith, Engineer for SKW; and Cody Gerdes and Joe Seymour, River City Construction Representatives.
The agenda was approved as presented on a motion by Mr. Bryant, seconded by Mr. Mills. The minutes of the previous meeting were approved as printed on a motion by Mr. Mills, seconded by Mr. Bryant.
Environmental Services Director Ginny Ismay introduced Dennis Stith with SKW who presented the bids for the THM reduction project. Mr. Stith explained that the low bidder, River City Construction, had promptly notified MMU and himself of an error in their proposal after the bid opening. Mr. Stith then discussed the work history and references for the second and third low bidders. Based on the work history and references of the second and third low bidders, Mr. Stith recommends the bid be awarded to River City Construction. After discussion, the Board decided to table the decision until the issue could be discussed in closed session. On a motion made by Mr. Bryant, seconded by Mr. Mills, the Board decided to table the decision until after an Executive Session has been held.
Director Ismay then commented on the results from the lead and copper sampling. The results from this year's sampling are better than results from 2013. All homeowner's that participated in the collection have been notified of their individual results and certification of delivery of those results has been sent to DNR. Director Ismay informed the Board there is a meeting scheduled to discuss the Headworks pump problem and possible solutions.
Electric Distribution Director Jeff Bergstrom updated the Board on the pole inspection. Ram Utilities started pole inspections November 7th. As of today, 1,469 poles have been inspected, 109 have been rejected.
Underground Facilities Director Grant Piper updated the Board on the North English Lift Station. The lids have been poured. Crews will try to tie into the main next week. Director Piper then spoke of the Hydraulic Breaker that is being repaired. He suspects that the machine that is being used to run it has too much pressure for the size of the breaker. And finally, informed the Board the MME take side meter will be installed Monday.
Administrative Services Director Ken Gieringer provided the Board numbers on the amount of water sold versus water treated at the wastewater plant. 48% of the water treated was from infiltration. Mr. Fricke asked what the policy was for paying someone else's bill. Director Gieringer said that we are not able to talk about someone's account unless they are the account holder or listed as a person who can speak about it. If someone wants to pay someone else's bill, they will need to talk to that account holder and get their account number or address.
Employee Relations Manager Megan Baldridge included in her initial report that there was an addition to the vacancies section of her report. An in-house position for Electric Distribution Electric Meter Technician/Lineman had been posted. Interviews have been held and the position was offered and accepted by George Vance.
General Manager Kyle Gibbs presented the bids for the Warehouse and WWTP maintenance building again, after being tabled at the November 3rd meeting. The cost and current budget was discussed. On a consensus of the Board, it was decided to table the decision.
General Manager Gibbs then provided the Board a request from MSDC to appoint a representative to their Board for the 2017 term. On a motion made by Mr. Hird, seconded by Mr. Bryant, the Board appointed General Manager Gibbs to represent MMU on the MSDC Board for 2017.
General Manager Gibbs discussed his meeting with ConAgra and taking their cardboard to recycle. A test run of changes to the CWI methods of operation was done on Tuesday. The process is being developed to best suit MMU and ConAgra.
On a motion by Mr. Mills, seconded by Mr. Bryant, accounts payable were approved and warrants ordered issued from the following funds:
WATER OPERATING FUND $ 133,107.04 ELECTRIC OPERATING FUND $ 1,083,300.39 SEWER REVENUE FUND $ 157,450.28 INTERNET OPERATING FUND $ 28,866.30 NATURAL GAS OPERATING FUND $ 671.87 Total $1,403,395.88
The next Regular Board meeting will be Thursday December 1, 2016.
On a motion by Mr. Bryant, seconded by Mr. Mills, the Board adjourned the regular meeting at 9:56 a.m. to go into an executive session to discuss matters related to legal and security matters. (Mo. Rev. Stat. 610.021 [1 & 18], if authorized).
Ken Bryant yes
Charles Hird yes
Spencer Fricke yes
Steve Mills yes
The Board reconvened the open session meeting at 11:00 a.m. with all members present. On a motion made by Mr. Bryant, seconded by Mr. Mills, the Board approved to request an ordinance from the City Council to authorize the Mayor to sign a contract for the Water Treatment Plant Improvements/THM reduction project with River City Construction of Ashland, MO for $4,774,000 with the understanding an additional $151,120 change order will be required to correct a math error in River City's Bid.
On a motion by Mr. Bryant, seconded by Mr. Hird, the Board voted unanimously to adjourn the regular meeting at 11:20 a.m.