"Providing Hometown Reliability"
The Board of Public Works convened in regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Spencer Fricke, President; Chuck Hird, Vice President; Ken Bryant, Secretary; Steve Mills, Member. Also present were City Council Members Kirk Arends, Ron Ott, and Gabe Ramsey.
The agenda was amended to include business from the audience then approved on a motion by Mr. Hird, seconded by Mr. Bryant. The minutes of the previous meeting were approved as printed on a motion by Mr. Mills, seconded by Mr. Bryant.
City Council Members Kirk Arends, Ron Ott, and Gabe Ramsey approached the Board with a request about creating an economic incentive package that could be offered to a potential grocery business enticing them to locate in Marshall. Mr. Mills stated he would like to see what we could do. Mr. Fricke stated the Board will take the request under advisement and thanked them for attending.
Environmental Services Director Ginny Ismay updated the Board with a correction to the Toxic Chemical Release Inventory (TRI) Report section of her report. It should read: ...we did not release enough of the listed chemicals to file a report.
Electric Distribution Director Jeff Bergstrom reported they are monitoring loads due to heat. Mr. Mills asked how the storm damaged street light replacements were going. Director Bergstrom stated they were doing well. Most repairs were because of damage to the photocells. He also stated the new LED lights seemed to hold up well through the storm.
Underground Facilities Director Grant Piper requested the Board to allow an existing position for a General Maintenance/Meter Reader to be filled. This is not a new position it would just be filling a void that was created due to employee retirement and departmental moves. The Board reached a consensus to open a second position for an Underground Facilities General Maintenance/Meter Reader position.
Director Piper then updated the Board on a few other projects. SprayCom has completed all work at Stone Hedge Golf Course. The Seargent Street sewer replacement is complete.
Electric Production Director Jim Johnson reported on the roof of Unit #10 & #11 building. Watkins Roofing inspected it and it has significant hail damage. The underlayment of the rubber membrane was damaged and is no longer holding the rubber membrane to the decking. Their opinion is to replace it. The roof is approximately 28 years old. It will be added to the budget for replacement. Director Ismay stated she has two buildings to inspect for damage. If any damage is found, it may be a cost savings to get a proposal to include all three buildings.
Administrative Services Director Ken Gieringer discussed the hail damage to the roofs of the Office Building, West Substation and Miami Substation. An insurance adjuster inspected for damage on June 7th. These buildings have a $5,000 deductible per building.
General Manager Kyle Gibbs updated the Board on two items on behalf of Employee Relations Director Megan Baldridge. We have extended an offer for the Underground Facilities General Maintenance/Meter position pending the pre-employment screening. And, she is coordinating with the Health Office for the Hepatitis A/B shots.
General Manager Gibbs is working on wording changes to some of the policies in General Rules and Regulations. MCPower is waiting on approval from on the FAA in order to start working again on the Marshall Solar Farm. Currently they are in Waynesville, and hoping to finish Marshall in July or August.
On a motion by Mr. Hird, seconded by Mr. Mills, accounts payable were approved and warrants ordered issued from the following funds:
WATER OPERATING FUND $ 85,765.67 ELECTRIC OPERATING FUND $ 947,421.34 SEWER REVENUE FUND $ 114,280.91 INTERNET OPERATING FUND $ 22,060.64 NATURAL GAS OPERATING FUND $ 69.94 ELECTRIC CONSUMER DEPOSIT FUND $ 6,400.00 SEWER EQUIPMENT FUND $ 18,275.00 Total $ 1,194,273.50
The next Board meeting will be Thursday, June 30, 2016.
On a motion by Mr. Bryant, seconded by Mr. Mills, the Board voted unanimously to adjourn the regular meeting at 9:10 a.m.