"Providing Hometown Reliability"
The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Jim Heinzler, President; Spencer Fricke, Vice President; Chuck Hird, Secretary; and Ken Bryant, member. Also in attendance were Ron Duvall, City Councilman; and Connie Latimer, City Administrator.
The Board approved the agenda as presented.
General Manager Kyle Gibbs reviewed the safety briefing. The minutes of the previous meeting were approved as printed on a motion by Mr. Hird, seconded by Mr. Bryant.
The following quotes for well maintenance were opened on February 20, 2015.
Douglas Pump Service Overland Park, KS | $38,572.50 |
Flynn Drilling Troy, MO | $36,395.00 |
Layne Christensen Kansas City, KS Option for BoreBlast rehab of wells 6 and 9 | $41,840.00 $5,650.00 per well |
Environmental Services Director Ginny Ismay requested approval from the Board to accept the bid submitted by Flynn Drilling. On a motion made by Mr. Hird, seconded by Mr. Fricke, the Board approved the recommendation from Director Ismay to accept the quote from Flynn Drilling for the Well Maintenance Project.
Administrative Services Director Ken Gieringer requested approval from the Board to insure four 161 KVA transformers and related equipment. Cost would be $12,519 annually with a $5,000 deductible. On a motion made by Mr. Bryant, seconded by Mr. Hird, the Board approved the recommendation from Director Gieringer to insure the transformers and related equipment.
Director Gieringer informed the Board he has been reviewing the restructuring of electric rates and will have a recommendation for the Board at a later date.
Director Gieringer presented the Board a copy of a letter he had received from a commercial customer asking for an adjustment to their recent water/sewer bill. The customer owns a local trailer park that has multiple water lines connected to one main meter. The intent of the Adjustment Policy was discussed in relation to this request. On a motion made by Mr. Fricke, seconded by Mr. Hird, the Board approved reducing the sewer portion of the bill by one-half, with no adjustment to the water usage portion on the recommendation from Director Gieringer.
Electric Production Director Jim Johnson updated the Board on Unit #6 Generator. Ethos Energy has completed their evaluation of the field rotor. They will be able to repair it instead of doing a total rewind. This will cut the cost dramatically. General Manager Gibbs wanted to make the Board aware that this expense may not be covered under the accident claim with the insurance company.
Underground Facilities Director, Monty Chase explained a contract with USDI is necessary to design the changes for relocating our natural gas line to support the CMA Project. The contract will be between USDI and MMU, with reimbursement from CMA. On a motion made by Mr. Bryant, seconded by Mr. Fricke, the Board approved the contract with USDI for $23,000.
Employee Relations Manager, Megan Baldridge reported the Wage and Benefit Review evaluation has been provided to the Board. A recommendation will be presented to the Board at a later time.
Ms. Baldrige has communicated with the Department Directors regarding summer help. They have indicated there are 7-8 positions to fill. The Board had no objections to advertise for these positions.
General Manager Kyle Gibbs reported to the Board that construction reserve collected by MoPEP for construction of new power plants will be refunded back to members of the MoPEP power pool. In order to receive this money, a form will have to be completed stating the money will be used for capital improvement of the electric system.
General Manager Gibbs reported on the pending legislation that may effect on municipalities.
General Manager Gibbs explained APPA is requiring changes to The Mutual Aid Program agreement. MMU will be revisiting its agreement with MPUA.
General Manager Gibbs reported that the MVC Territorial Agreement has been approved by the Public Service Commission.
On a motion by Mr. Hird, seconded by Mr. Fricke, accounts payable were approved and warrants ordered issued from the following funds:
WATER OPERATING FUND $ 180,679.43 ELECTRIC OPERATING FUND $ 1,006,617.77 SEWER REVENUE FUND $ 162,640.79 INTERNET OPERATING FUND $ 31,107.14 NATURAL GAS OPERATING FUND $ 2,558.21 ELECTRIC CONSUMERS DEPOSIT FUND $ 8,000.00
The next Board meeting will be Thursday, April 2, 2015.
The Board voted unanimously to adjourn the regular meeting at 9:32 a.m. to go into executive session to discuss matters under Mo Rev. Stat. Section 610.021 [2] (Supp. 2009) lease, purchase or sale of real estate. Roll call vote: Mr. Hird, yes; Mr. Fricke, yes; Mr. Bryant, yes; Mr. Heinzler, yes.