"Providing Hometown Reliability"
The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Ken Bryant, President; Jim Heinzler, Vice President; Spencer Fricke, Secretary; and Chuck Hird, member. Also present was City Councilman Ron Duvall.
The agenda was approved as presented on a motion by Mr. Heinzler, seconded by Mr. Fricke. Safety Specialist Daniel Morton reviewed the safety briefing. The minutes of the previous meeting were approved as printed on a motion by Mr. Fricke, seconded by Mr. Hird.
Electric Distribution Director Jeff Bergstrom explained an initial Arc Hazard Study was completed in 2008 and needs to be updated. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board approved using Lutz, Daily and Brain to update the Arc Hazard Study.
Director Bergstrom reported the repairs have been made to the tap changer in Miami 1 and Miami 1 is back in service. Electric Distribution personnel stopped a water issue in Miami 2. The electricians have completed another relay in the West Substation.
The following quotes were opened February 7, 2014, for the annual well maintenance at the Water Treatment Plant.
Douglas Pump Service Overland Park, KS | $36,813.00 |
Flynn Drilling Co. Troy, MO | $45,095.00 |
Environmental Services Director Ginny Ismay indicated the low quote is satisfactory. On a motion by Mr. Fricke, seconded by Mr. Hird, the Board accepted the quote from Douglas Pump Service for $36,813. Director Ismay noted the quotes were for the base cost to treat five wells; to pull, disassemble, inspect, reassemble and reinstall two well pumps; and to replace the above-ground piping at #3 well. There may be other costs for items that are determined necessary once the pumps are inspected.
Director Ismay reported that due to the contractor’s delay in getting the disinfection/headworks project completed, Shafer, Kline & Warren has incurred additional work beyond the limit of their contract. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board approved Change Order #6 to the contract with Shafer, Kline and Warren to increase the limit of engineering services by $19,906. The contractor, J.C. Industries, has been assessed liquidated damages for the delay, which will offset the cost for the additional work incurred by Shafer, Kline and Warren.
A new cell has been ordered for the sodium hypochloride disinfection system at the Water Treatment Plant. Until the cell is received, 12% bleach will be purchased and used for disinfection.
There is a problem with the gates for the UV system at the Wastewater Treatment Plant. The gates are restricting the flow and causing a high level through the channels, which could cause flooding of the UV units. A solution to this problem is currently being evaluated.
Employee Relations Manager Megan Baldridge explained that it is very important that any contractors doing work for MMU understand the seriousness of keeping their employees and MMU’s employees safe. The recently drafted Contractor Safety Program would do that and also allow MMU to evaluate the safety credentials of a contractor. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board approved the Contractor Safety Program effective immediately.
Underground Facilities Director Monty Chase reported that the proposed sewer replacement project on North Jefferson needs an engineering firm to design the sewer in order to change the flows. Shafer, Kline and Warren submitted a proposal of $6,400 to design the sewer. On a motion by Mr. Fricke, seconded by Mr. Heinzler, the Board approved Shafer, Kline and Warren’s proposal of $6,400 to design the sewer replacement on North Jefferson.
Electric Production Director Jim Johnson reported the replacement of the controls for Unit #7 and #8 will begin in the next couple of weeks. Management is reviewing the draft bid specifications for the roof replacement and equipment demolition project at the Power Plant.
Administrative Services Director Ken Gieringer explained that the need for a new warehouse has escalated. Currently, material and equipment are being stored at the Underground Facilities and Electric Distribution Buildings at the Service Center, the Business Office, the Power Plant, the Benton Street Building, and the old water building next to Unit #6, along with utilizing parking lots and the pipe yard. The actual warehouse is also full and material is continually moved to make room for new items. The proposed location of a new warehouse would be on the Service Center grounds to the north of the current buildings. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board approved requesting proposals from engineering firms to evaluate a possible site for the warehouse and estimate construction costs.
Director Gieringer indicated during the cold weather customer water usage is being estimated for billing purposes.
General Manager Kyle Gibbs explained that MJMEUC was able to reduce future capacity payments on the Ameren/Dynergy Power Supply Agreement.
On a motion by Mr. Fricke, seconded by Mr. Hird, accounts payable were approved and warrants ordered issued from the following funds:
WATER OPERATING FUND $ 132,532.06 ELECTRIC OPERATING FUND $ 1,164,843.52 SEWER REVENUE FUND $ 165,627.73 INTERNET OPERATING FUND $ 23,362.81 NATURAL GAS OPERATING FUND $ 184.82 ELECTRIC CONSUMERS DEPOSIT FUND $ 5,300.00
The next Board meeting will be held Thursday, February 27, 2014.
Mr. Duvall indicated there is grant money available from the Solid Waste District if MMU might be interested in applying for it.
On a motion by Mr. Hird, seconded by Mr. Heinzler, the Board voted unanimously to adjourn the regular meeting at 9:30 a.m. to go into executive session to discuss matters under Mo Rev. Stat. Section 610.021 [1] (Supp. 2009) concerning legal, confidential or privileged information.
Roll call vote:
Spencer Fricke yes
Chuck Hird yes
Jim Heinzler yes
Ken Bryant yes